Meeting Minutes

TACCA Board Meeting

August 29, 2010

Location: Flips Patio Grill

Grapevine Texas

Attendees:

Agenda Items

 
 

MINUTES:

Meeting was called to order at 6:13 PM

College Recruitment Day

Brandie has secured CHHS gym for College Recruitment Day. The event will be held February 20th from 2-4 PM

Shiloh will contact college coaches to establish interest in the event.

Joi will make flyers for the event and Shiloh will place in the registration packets for Regional and State competitions.

Jason recommended a College information table for colleges to share information about their university programs. The first hour of the day will be registration and allowing Juniors and Seniors to visit the college booths. 

College coaches will register at a table and receive a roster of Senior candidates.  Seniors will register with information such as address, phone and coaches contact information. This information will be shared on the roster for coaches to mark the candidate #s they are interested in recruiting so they may contact them with tryout information. 

Joi will make the registration forms for the College Recruitment day. 

Tax ID

Jason will go online to obtain Tax ID – Hillary will send Jason the PO address and the bylaws to use for the ID. If the IRS requires a physical address other than a PO box, Jason will use his home address. 

Membership

Lindsey has updated the membership database and only needs to add interest contact from Jason’s new forms.

Curtis will establish Pay pal in order for people to join TACCA. 

Website

Hillary will email information for the webpage to Curtis for wording.

Jason will develop a welcome letter to post on the website

Curtis will place calendar on website to mark upcoming events.

Curtis will develop an Administrator’s area to blast email to members

Jason suggested Curtis visit the California coach’s website for design ideas.. 

Conference

Curtis will get Great Wolf marketing items and send to Lindsey so she can develop the conference flyer.

Hillary will resend minutes from previous meeting to remind people who they are to contact for speaking at conference.

Hillary will contact Ruth Ann to discuss Varsity Spirit Fashions to sponsor a cocktail hour.

Shiloh will speak with Greg Webb regarding Key note speech at opening session

Rachel will develop vendor flyers to recruit vendor booths for the conference. The cost will be $175/Saturday only or $250 for Fri eve – Sunday afternoon.

Laura has the schedule finished.

Joi will have artwork for t-shirt design at next meeting.

Hillary asked members to visit homermiller.com to find lanyards and promo items.  

Meeting was adjourned at 7:53 PM 

Next date: Sept 26 at 6PM Flips Patio Grill